Team Coordinator
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| Job Type | Permanent |
| Location | Snowhill Birmingham & Hybrid Working |
| Area | Midlands, UK |
| Sector | High Speed Rail |
| Salary | £26,000 – 28,710 + Pen(6/12) + 25 hols + health |
| Start Date | |
| Advertiser | Charlton Recruitment |
| Telephone | 07881022741 |
| Job Ref | HS20063 |
| Job Views | 390 |
- Description
- I am looking for Team Coordinator to work within the Client Organisation responsible for the New High-Speed Rail project in the UK this is a multi-billion-pound high-speed railway to directly link the city centres of: London, Birmingham, Leeds and Manchester. Working within the Rail System Client Team.
The Rail Systems Client team is made up of 35 – 40 individuals - this is a very exciting time to join as 10 major rail system contracts are going into Mobilisation phase these contracts are valued in excess of £4 billion. The Rail System’s client team has an innovative collaborative structure where the companies awarded contracts will join a collaborative alliance team. This is a superb opportunity for an organised Team Coordinator with superb communication & stakeholder management skills to join the team at this exciting time.
Reporting to the Rail Systems Delivery Director the Team Coordinator supports the rapidly growing Rail Systems Team with the effective management of their various diaries, travel arrangements and supporting them to deliver key priorities.
Progression Opportunities
High Speed Two is a rapidly growing organisation where the opportunities for progression and development is truly fantastic. HS2 already have a superb reputation for progressing from within highlighted by the fact 40% of all vacancies are filled internally. This role can develop into many different areas including Project Management (Assistant PM).
Work Situation - Hybrid
The office location is Birmingham Snowhill they operate a flexible hybrid working model working 5 days a fortnight from the office - so 2 /3 days a week. Overall this is a very flexible modern employer who cares about delivery not where you deliver from, however, if you wish to be based front the office more you can.
Birmingham £26,000 – 28,710 + Pen(6/12) + 25 hols
Duties & Responsibilities
- Manage and co-ordinate various team members diaries of internal and external meetings, including all professional engagements and any other appointments, liaising with others as required to arrange meetings with key stakeholders to ensure effective use of time.
- Prepare briefing packs, meeting papers and all other documentation including chasing agreed actions as required for meetings to run smoothly.
- Format presentations for use in senior management meetings to create clear and high impact presentations.
- Manage and co-ordinate the Rail Systems communications activity co-ordinating team meetings and ensuring the team are well briefed on wider HS2 activity, participate in staff surveys, and manage the production of the Rail Systems staff newsletter
- File all documentation effectively to ensure ease of access as required
- Manage all travel and accommodation requirements effectively and within guidelines.
- Act as point of contact for all enquiries for information from the Rail Systems Team, redirecting and responding to calls, and ensuring that all other tasks are completed to a high standard as required
- Assist in all areas of day-to-day duties through the provision of ad hoc administrative support to ensure the Rail Systems team works effectively
- Update and maintain financial records for the Department/ team on Oracle and using local systems to ensure sound financial management
- Manage projects as assigned through to completion
- Actively promote and embed Equality Diversity and Inclusion (EDI) in all your work, and support and comply with all organisational initiatives, policies and procedures on EDI.
Candidate Criteria
Looking for a Team Coordinator with good administrative & IT skills, coupled with superb organisation and stakeholder management skills, excellent communication skills is a must. Dynamic enthusiastic individual is a must this role will be front and centre supporting a growing large team certainly not just clerical support. Must have experience working in a large complex matrix organisation.
Skills:
- IT skills including the full use of MS Office suite or equivalent.
- Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings
- Able to complete support and administrative tasks to agreed deadlines and level of detail.
- Meeting management skills - prepare appropriate documentation for meetings.
- Ability to produce minutes and documents.
- Ability to take on projects from beginning to end, ensure effective management of the Directorate.
- Relationship building skills with the ability to meet and manage visitors to the Directorate and influence across a wide variety of stakeholders.
- Problem solving skills and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols.
- Communication and interpersonal skills, and ability to handle sensitive issues with discretion and diplomacy.
Knowledge:
- Knowledge of office and business management
- Knowledge of board and senior meetings processes
Type of Experience:
- Experience of providing administrative and secretarial support to senior stakeholders, including managing workload and meeting agreed deadlines.
