Contract Manager - Indirect Procurement HS2
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| Job Type | Freelance/Contract |
| Location | Snowhill Birmingham |
| Area | Midlands, UK |
| Sector | High Speed Rail |
| Salary | £450 - 550 a day INSIDE IR35 |
| Start Date | |
| Advertiser | Charlton Recruitment |
| Telephone | 07881022741 |
| Job Ref | HS990 |
| Job Views | 1678 |
- Description
- Job purpose
The Contracts Manager will provide contract management across HS2 Ltd’s corporate contracts portfolio. HS2 have a growing portfolio of contracts, including both standard government forms and NEC3 contracts. HS2 Ltd must comply with statutory requirements along with relevant government policies to deliver value for money.
The role reports to the Senior Contract Manager and you will be managing a mixed portfolio of mainly professional services and IT contracts such as: Legal, HR, accountancy etc. to the the c£70m. The corporate contracts portfolio includes all contracts accept construction related and there are currently 22 contracts managers in the department. Corporate Services Contracts will main be made up of standard government contracts (PCR).
Department
The Corporate Contract Management Team are a department within Procurement Operations under the Commercial Business Unit which ultimately sits under the Finance and Commercial Services Directorate.
The role of the team is to offer leadership, advice and support on all aspects of managing corporate contracts to all HS2 Directorates, from developing Contract Management Plans, managing contract variations and undertaking contract compliance checks through to mobilising new contracts and working with Corporate Procurement to coordinate re-procurements.
Specifically, the team assist HS2 directorates in the management of corporate contracts typically Professional Services and IT. Within these contracts the team has to ensure that value for money for HS2 is being achieved, that the delivered result meets the business requirements and assist in managing risk, ensuring contract compliance and value for money.
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Accountabilities
The Contract Manager will report to the Senior Contract Manager.The main accountabilities will be to:
- Manage a portfolio of corporate contracts up to a combined value of £60M.
- Manage the progress of change requests through the company’s governance structure, systems, processes and in association with other HS2 functions;
- Proactively monitor and mitigates risks associated with their contract portfolio
- Liaise with stakeholders with respect to the progress, spend and performance reporting of contracts, imposing and monitoring performance plans and Early Warnings where applicable
- Managing formal disputes
- Undertake compliance checks against contracts
- Work to achieve value for money at each stage of the contract
- Produce and work against contract management plans for each contract
- Manage contract exit
- Monitor contract performance and administer service credits and warranty payments where applicable
- Manage the workload of an Assistant Contract Manager
- Review financial standing of suppliers on an ongoing basis, and manage any resulting actions.
- Analysis on a range of commercial and technical information
- Setting up and facilitating meetings and information sharing with other functional areas
- Development of reports and presentations to update key stakeholder groups
Required criteria
SKILLS
- Significant track record of corporate contract management
- Demonstrable analytical, commercial and negotiating ability
- Proven ability to lead stakeholders through contract change request processes
- Demonstrable ability to manage contract risk and strong understanding of different forms of contract and risk allocation
- Knowledge of working with or for publicly funded bodies including central government departments – Public Sector Regulations
KNOWLEDGE
- Knowledge of contract types and contract management processes ideally with knowledge of Crown Commercial Services and G-Cloud model contracts
- Knowledge of contract performance reporting methodologies
- Working knowledge of procurement and contract lifecycles and stages
- Knowledge of working with or for publicly funded bodies including central government departments
- Strong understanding of different forms of contract and risk allocation.
TYPE OF EXPERIENCE
- Experience managing a variety of corporate contracts with specific demonstrable experience of IT contracts
- Experience monitoring performance and compliance of suppliers and contracts with demonstrable experience of IT suppliers
- Stakeholder and supplier management
- Experience with a good range of programmes and software (Excel, SAP, Outlook, PowerPoint, Access, Project, CEMAR Or Bravo Or Jagger)
- Experience of managing Assistant Contract Managers or Contract Administrators
BEHAVIOURAL COMPETENCIES
- A self-assured individual – capable of working independently within a complex and fast-moving team
- Willing to contribute to team work by pitching suggestions and generating ideas, coupled with the ability to respond to challenge with maturity and resilience; and have
- A keen eye for detail with a high level of accuracy
- Strives for excellence and a high standard of quality across all work undertaken.
Decision making
- The Contract Manager can contribute to decisions around contract lifecycle and management.
- The Contract Manager will be responsible for issuing Early Warnings and managing performance plan processes
Dimensions
The scale of what this role has an impact on includes:
- Working in a team of 22, who are managing a wide range of c.250 corporate contracts across HS2’s directorates.
- Managing the workload of an Assistant Contract Manager
Key contacts
The Contract Manager will work closely with the MI and Planning Manager, and with an Assistant Contract Manager. The Contract Manager will also work closely with their stakeholders, suppliers, members of the Finance team and their Procurement “buddies”. They also need to foster strong reporting relationships with senior stakeholders, such as the Procurement Operations Director, as well as the Corporate Procurement Lead and Corporate Procurement Business Partners
Complexity
The Contract Manager will need to be able to work with a wide portfolio of contracts, and must be comfortable managing high value and high risk contracts. They will need to be able to prioritise a demanding workload to ensure that they manage their contracts and associated risks, whilst undertaking a scheduled programme of compliance, auditing and performance management tasks
