Assistant Procurement Manager (APM)

2019-09-04 11:51:022019-12-12 Charlton Recruitment
Job Type Permanent
Location Snowhill Birmingham
Area Midlands, UK Snowhill Birmingham
Sector High Speed Rail
Salary £37,700 – 43,355 + 6:12 Pen + 25 hols
Start Date
Advertiser remoteapi
Telephone 07881022741
Job Ref HS978
Job Views 711
Description
Working within the Corporate Procurement Team within HS2 delivering major corporate procurement projects end-to-end, developing procurement documentation in line with internal and external governance.
 
The Corporate (indirect) Procurement team is 22 strong with 5 APM and sits within the Procurement Operations team and are responsible for procuring all HS2 Ltd contracts above £10k - £60m that are not Construction or Rolling Stock  .   Please note 4 APM already have been made to Procurement Managers and this role became available due to promotion of an APM to PM.
 
The Corporate Procurement team work with all HS2 Directorates to include procurement activities in relation to: Identification of business need, Scope development, Procurement strategy, Supplier qualification, Tender process, Award decision, Contract placement and execution.  The team manage a pipeline of activities that have been initiated via a business planning process, including a review make vs. buy and ensures compliance with Utilities Contract Regulations.
 
Accountabilities
  • Manage procurements through the procurement life-cycle stages from identifying the business need to contract award drawing on internal and external resources as required;
  • Advise on applicable EU and UK procurement legislation and developments, applicable government policies and procurement routes; to ensure that all HS2 activities are comply with regulations;
  • Promote importance of procurement across business units and best practice through continuous improvement so that procurement processes are effective in delivering HS2’s objectives;
  • Manage the e-procurement solution for specific projects ensuring all projects are advertised sufficiently, information is correct and meets all UK government transparency requirements and EU procurement legislation;
  • Participate in team meetings for procurement, provide specialist guidance and enable the implementation of policy, projects and change initiatives; and
  • Provide monthly reports to the Procurement Operations Director which evidence successful delivery of projects.
 
Required Criteria
SKILLS
  • Effective analytical and report writing skills;
  • Effective time management and prioritisation skills;
  • Membership of or willing to work towards, the Chartered Institute of Purchasing and Supply; and
  • Able to build relationships and rapport with key internal, external stakeholders and suppliers.
KNOWLEDGE
  • Awareness and understanding of procuring through OJEU, established Government frameworks and under the Utilities directives;
  • Awareness of various forms of contract and contact drafting; and
  • Knowledge and experience of working with or for publicly funded bodies including central government departments or regulated industry such as Utility or companies working on government frameworks who have to abide with regulated and strict procurement processes.
 
TYPE OF EXPERIENCE 
  • Experience of market engagement activities;
  • Experience of compiling procurement documentations including tender and commercial documents whilst maintaining accuracy and quality;
  • Experience of using e-tendering solutions; and
  • Experience of procuring corporate services and other indirect projects.
 
BEHAVIOURAL COMPETENCIES
  • Collaboration and relationship management;
  • Engagement and influential communication including presenting to senior colleagues; and
  • Analysis, insight and foresight in terms of balancing priorities.
 
DECISION MAKING 
The post holder can decide the following in accordance with internal and external governance:
  • Contract decisions within authority limits;
  • Decisions on route to market; and
  • Execution of contracts.
 
DIMENSIONS 
  • The annual spend on corporate goods and services is estimated at approx. £250m per annum; 
  • The APM will lead on procurement projects between £10k and £60m, albeit projects with low risks
  • Managing own portfolio of circa 5 project at any one time.
 
KEY CONTACTS 
  • Internal Directorate stakeholders i.e. business leads in terms of managing their procurement projects;
  • Suppliers in terms of market engagement and during procurements as required; and
  • Internal procurement management team in terms of obtaining approvals and providing regular updates.
 
COMPLEXITY 
  • HS2 Ltd must comply with statutory requirements and relevant government policies and demonstrate that its procurements are fair, transparent, non-discriminatory and deliver value for money; and
  • Balancing a wide range of responsibilities with critical timescales and conflicting priorities.
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